Educational records are collected and maintained as follows:
TYPE OF DATA
LENGTH OF MAINTENANCE
CATEGORY A — DIRECTORY Name, Address, Date of birth, Name of parent(s), Address, Telephone number, Academic work and level of achievement (grades and transcripts), Attendance data
50 years after student leaves the school district
CATEGORY B — CONFIDENTIAL Standardized test scores, such as SAT, OLSAT and CMT, and Individual Diagnostic Reading and Math test results (non-special education).
6 years after student leaves the school district
CATEGORY C — CONFIDENTIAL Health records, Evaluation reports, Referrals, All notice and consent forms, IEPs, Release forms, Diagnostic medical information, PPT/IEP Team meeting minutes, if any.
Health and pupil personnel services files
All requests for copies must be put in writing to ensure compliance with the legal guidelines.
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